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“If you don’t know what to measure in your business, it’s sort of like driving down a freeway without your headlights on at night, right? There’s a good chance you’re eventually going to run in either off the road or hit something really hard that’s going to cause you a lot of pain.”

This is how important tracking pet grooming business KPIs is to Joe Zuccarello, President of Paragon School of Pet Grooming, who’s been working in the pet industry for over 40 years. Yet, shockingly, most pet grooming businesses operate this way, and they are missing out on thousands in hidden revenue and burning out teams with guesswork.

In our recent joint MoeGo x Paragon webinar, we cracked open the key performance indicators (KPIs) that separate thriving salons from those stuck in the “hamster wheel” cycle. Below, we break down the exact metrics to track, how to calculate them, and why one tweak could double your profit margins.

KPIs 101: Why “What Gets Measured Gets Done”

At its core, KPIs are your business’s vital signs. They reveal:

• Whether you’re profitable (or just busy).
• Which groomers are overachievers (and who needs support).
• If clients secretly love you (or are about to ghost).

5 Grooming KPIs that Expose Hidden Profit (and Danger Zones)

Joe highlighted several key benchmarks that healthy grooming businesses typically achieve:

1. Revenue Per Station: The $150k Benchmark
   Target: 125k–150k/year per station.
   Why It Matters: A 3-station salon hitting this range = 375k–450k/year.
   Fix Low Numbers: Optimize pricing, reduce no-shows, or add mobile services.
2. Gross Profit: Gross Profit Margin: The 60% Rule
   Formula: (Revenue – Operational Costs) ÷ Revenue x 100.
   Goal: Strive to keep 60% of the money that comes in as gross profit.
3. Add-Ons: Your Secret Money Machine
   Target: 75%+ clients buy extras (nail filing, teeth brushing, etc.).
   Tip: Use tools to streamline the upselling opportunities during online booking, and train staff to recommend add-ons during check-in.
4. Staffing Efficiency: The 80% Sweet Spot
   Goal: Groomers at stations 80% of open hours.
   Tip: Stations sitting empty? Adjust schedules or offer walk-in promotions.
5. Average Ticket Price: Know Your Average Ticket Price
   How: It’s calculated by dividing the total grooming revenue from full-service appointments by the number of those appointments, or check report & insights for real-time visibility.

How to Track Grooming Business Metrics for Success

While the above are key end-result KPIs, Joe also discussed the crucial data points you need to track to ensure you’re on the right path:

• Staff Efficiency: 1.25 hours on average per full-service groom = industry avg. Slower? Invest in training.
• Client Retention: Track cancellations/no-shows. A spike = service issues.
• Cost Per New Client: Divide marketing spend by new clients acquired. Understand how much you’re spending to attract new customers.

How to Set Goals that Actually Work

When setting goals, avoid simply “plucking a number from the air” based on historical data. Instead, consider a capacity-based approach. Factor in:

• Your staffing levels (80% target utilization).
• The number of grooming stations.
• The average number of appointments per station per day (based on groomer efficiency).
• Your average ticket price.

For example, based on the capacity-based formula, you can:

• Calculate Max Capacity: Stations x Workdays/Month x Avg. Appointments/Day (e.g., 3 stations x 22 days x 6 dogs = 396 appointments).
• Apply 80% Utilization: 396 x 0.8 = 317 realistic appointments.
• Multiply by Avg. Ticket Price: 317 x $75 (e.g., $75 as average ticket price) = $23,775 monthly revenue goal.

Turn Your Team Into Profit Rockets (Without Micromanaging)

To measure your team’s productivity, you need four key pieces of data:

• Appointments completed
• Revenue generated
• Hours worked
• Wages paid

You can then calculate their efficiency, or simply check the KPI dashboard for real-time metrics with ticket-level details.

Joe also recommended brief, monthly one-on-one meetings (around 10 minutes) with each team member to discuss these metrics. Focus on identifying areas for improvement and collaboratively addressing any obstacles.

In addition, while commission-based pay naturally rewards productivity, you can also create incentives for employees across team.

• Hourly staff: Bonus for hitting add-on targets.
• Receptionists: Reward for rebooking rate.
• Team: Group bonus if the business hits the gross profit goal.

Want more information? Connect with MoeGo today!

In case you missed it, check out this Free Webinar hosted by our friends at The Daily Groomer.
Paragon President Joe Zuccarello shares real, actionable strategies to boost revenue in ways that don’t burn out your team or frustrate your clients.

Here’s what you’ll learn:

“Add-Ons” That Work: The most profitable (and simple!) upgrades you can offer—think nail trims, specialty shampoos, or custom packages.
Upselling That Feels Good: Learn how to give clients more choices without feeling pushy or sales-y.
A Mindset Shift: Move beyond the usual advice and discover creative ways to grow income.
Success Stories: Real-world examples from salons just like yours who are already crushing it.

Want help building your Groom Tech team? Book some time to discuss your needs or Get Started by setting up your Employer Account today!

In our salons, one of the most popular head styles is round. Especially when it comes to Doodles, mixed breeds of all sorts, lots of drop-coated breeds plus a few others.

Did you know there is an easy way to make any dog look younger? More perky?

And the best part – it’s SIMPLE!

Shorten the ears and the muzzle.

Long ears and muzzles drag a dog down, making them look older. It also detracts from a bright expression.

Plus, all the excessive coat is a dirt magnet. It’s constantly getting dragged through their food and water dishes. Longer fur drags on the ground as they pick up all their ‘doggie messages.’ (that’s gross!) Unless it’s being washed almost daily, it gets dirty, stinky and oily. And the potential for mats and tangles is increased the longer the coat.

How short do you go? That’s up to you and the owner.

Whatever the look, it should complement the trim and the dog. It needs to balance with the overall haircut.

Read the rest of this entry »

Guest article from MoeGo

As a groomer, you’re no stranger to the daily hustle of managing appointments, handling client expectations, and dealing with unexpected changes. While your love for furry clients keeps you motivated, the reality of schedule management can often feel overwhelming–and you are not alone. By implementing smart strategies and tools, you can transform your scheduling challenges into a streamlined, stress-free process that benefits both you and your clients.

Core Scheduling Challenges for Groomers

Whether you own a grooming salon or mobile grooming business, effective schedule management is vital for running a successful business, but it comes with its fair share of challenges. Common issues include:

• No-Shows and Late Cancellations: These disrupt your day and leave gaps in your schedule.
• Overbooking: While trying to accommodate every client, overbooking can lead to burnout and rushed services.
• Underbooking: Empty slots in your day can result in missed revenue opportunities.

Recognizing and addressing these pain points is the first step toward optimizing your schedule and creating a better experience for both you and your clients.

Tips for Better Schedule Management

1. Use Smart Scheduling Tools

Leverage technology to keep your calendar organized and efficient. Digital scheduling tools can automate appointment reminders to reduce no-shows, allow clients to book recurring appointments, and enable customization of booking windows based on your service durations, service type, and availability. By incorporating technology into your business, you can reduce the manual, time-consuming tasks while still providing a best-in-class experience to your clients.

2. Establish Clear Booking Policies

Set clear expectations with your clients by introducing booking policies. In order to increase booking reliability, save a credit or debit card on file before confirming appointments. In addition, you should implement a cancellation fee for last minute cancellations, typically within 24 hours of the scheduled appointment. And most importantly, communicate these policies upfront during the booking process to avoid confusion or pushback.

3. Plan Your Day Strategically

A well-planned day ensures you maximize productivity while avoiding burnout. To achieve this, schedule high-revenue services during peak hours to make the most of your busiest times. Reserve specific time slots for walk-ins or last-minute appointments to accommodate client needs without disrupting your workflow. And finally, include buffer times between appointments for breaks or to manage unexpected delays, ensuring you maintain the quality of service throughout the day.

4. Embrace Online Booking

Online booking offers clients the convenience of scheduling appointments at any time while saving you the time it takes to respond to all appointment requests, create new client profiles, and determine your availability. To make the most of this option, choose a platform with a user-friendly interface to simplify the booking process for clients. Regularly updating your availability ensures that clients can easily find open slots that fit their schedules. Additionally, highlighting add-on services during the booking process can help increase revenue while providing a seamless experience for your clients.

Building Client Relationships Through Scheduling

Effective scheduling isn’t just about filling your calendar—it’s a way to build lasting relationships with your clients. By maintaining constant communication with your clients, with the support of automation technology, you can use appointment reminders and follow-ups to show you care about their experience and create repeat customers. You can reward those loyal clients by offering them priority access to their preferred time slots.

Staying Flexible and Adapting to Change

No matter how well you plan, unexpected changes are inevitable. Here are some ways to stay flexible:

• Have a clear process for handling last-minute cancellations or rescheduling requests.
• Leverage technology to notify clients of open slots and offer special promotions to encourage repeat bookings.
• Use downtime to catch up on administrative tasks, cleaning, or preparing for upcoming appointments.

Conclusion

Mastering schedule management is more than just keeping your calendar full; it’s about reducing stress, increasing revenue, and delivering top-notch service to your clients. By leveraging smart tools, setting clear policies, and prioritizing relationships, you can create a seamless scheduling process that works for you and your business.

Ready to elevate your scheduling game? Discover how MoeGo’s all-in-one pet care software empowers you to manage your schedule with ease, allowing you to focus on what matters most–growing your business. As a proud partner of Paragon, we’re here to help you succeed at every step.

– By Joe Zuccarello, Paragon President

Originally published by our partners at IndiePet.  

Chew on this! Did you know, according to the American Veterinary Medical Association, it is estimated that by the age of two 80 percent of dogs and 70 percent of cats have some form of periodontal disease? Further, periodontal infections have been linked to diabetes, heart attacks, strokes, kidney disease and other life-threatening disorders.

WOW! What are you doing about this? As a Pet Professional, we have an obligation to the Pet Parents who trust us with their pets’ care to inform them of the severity of this problem.

Most Groomers believe they can only make more money if they take an extra dog on the books, or raise prices, or do more big dogs. All of these methods will work, but what about working smarter and not just harder. How?! Recommend extra services that not only generate extra revenue but also educate the Pet Parent and benefit the pet in one way or another. Oral Care services are a perfect add on which satisfies all of these criteria.

If the business has only Groomer they can groom 8 dogs per day and they make a concerted effort to ask every person who comes through the door if they would an oral care service for their pet, (we’ll talk about services choices in a minute) and only 20% of the clients accept, that can equal an average of $20-$30 extra in revenue per day. $30 per day multiplied by seven days per week generates over $11,000 per year in incremental revenue. What if you had more people working in your salon? What if three or four out of every ten clients accepts?

Now that I have your attention (money always works!), let’s talk about the choices you have in service offerings. First, traditional teeth brushing. Depending on the toothpaste and toothbrush (human toothbrush or finger brush) you use, this service can be easy to start and a fair number of dogs will let you brush their teeth while others will not. Another choice is dental wipes. Yet another choice is the best way of addressing the pet’s oral care needs and that is a variety of products engineered to make the entire process easier for the Groomer and the pet. Based on a “no brushing necessary” position, products such as dental gel, breath sprays and foams, water additives, and a variety of treats and chews not only give you more options to address the concern of periodontal disease, but also gives your clients a choice of products to use at home on a regular basis.

Dental products are perfect additions to your services offering, plus they are a great addition to your retail offering. Many Groomers will say dental services offered in salons on a “once a month” basis has very little effect on the pet’s dental health. I beg to differ. I can tell you from experience you WILL sell oral care services by simply asking everyone who enters your business and you WILL sell oral care products to Pet Parents who wish to take better care of their pet’s teeth since you have brought it to their attention that they should be. The products you carry should make it as easy for the Pet Parent as possible. If the product is hard to use or the process is hard to do, they simply won’t do it.

Additional Resources:

Hey Joe Podcast – “Dental Awareness with Guest Josh Meyer, TropiClean”

Article – How Groomers Can Help Maintain Dental Health

About Joe Zuccarello
With a long career in the pet industry, spanning over 35 years, Joe began his career in the services sector. Leading a team of over 250 employees and all operations efforts at a multi-unit luxury pet resort, spa, daycare, and training facility for nearly 20 years. He then shifted slightly to begin a 10 year position as Director of Innovation and Product development for TropiClean. Joe now leads the team at the undisputed leader in professional pet grooming education, the Paragon School of Pet Grooming and Learn2GroomDog.com providing career training solutions. 

Clocking speed is an excellent exercise to help you and your team during the holiday rush – and beyond. Practice makes perfect. Check out Melissa Verplank’s advice on how to get up to speed!

How To Improve Your Speed

We once asked a salon owner about her biggest challenge. The answer was simple – speed.

Most of her staff struggled to get even the simplest trims done in under an hour. That included bath, blow dry, and haircut. Even a basic #7F all trim on a smaller drop coated breed was daunting to some of them.

We walked in and saw a well-organized salon. It was bright. It was clean. The layout allowed for efficiency. The equipment was all top-notch.  Hmmm, we wondered. Why was turning a small to mid-sized dog such a challenge for them?

Then it hit us. There were hardly any clocks around. We only spotted one clock in the main room. It was a smaller digital wall clock set on military time. The owner of the salon was a career military gal who is now retired. I understand why she opted for that style of timekeeper, I’m just not so sure that style of timekeeping is the right one for a staff of non-military groomers.  Plus, when I was across the room, I could barely read it clearly. The clock was just too small!

If you want to be a successful groomer who can pay your bills while bringing customers back again and again – you need to embrace time.

• Watch the time.
• Track the time.
• Race against the time.

Everything we do with professional pet grooming involves time. You need to be highly aware of every hour, minute, and second. Ideally, a professional groomer should be able to turn a small- to medium-sized simple trim in an hour or less. That includes the bath, the dry, and the trim.

Click on the image to Download a FREE Time Chart

The first thing we suggested to this team was: GET CLOCKS! Nothing fancy, they just needed to be large enough to be easily seen from across the room. The simpler, the better. Every room in the salon needed one hung on the wall. By having a clock in every room, it makes it easy for the groomers to track their own time with just a quick glance. But clocks aren’t enough. Every person working on the pets needs to have a watch on, too.

For those individuals that are really looking to increase their speed, having a timer at their stations can be really beneficial. Before you can start timing yourself, it’s helpful to know what your starting point is.

Break the groom down into sections:

Bathing. Drying. Clipping the body. Trimming the feet. Rounding the feet. Scissoring the legs. Styling the head. If you don’t know how long it takes you to do each one of these items, you’ll never be able to improve upon your “best time.”

And it’s far easier to break it down into segments than to look at the dog as a whole. After all, who doesn’t want the opportunity to win at even one or two smaller segments than to get frustrated when they don’t hit the time goal with the overall trim?

Set Time Goals

Once you know how long it takes you to do each segment, you can set goals and objectives to beat your “best time.” Push yourself. Make a game out of it. The clock will be your score-keeper. Each time you gain even a few seconds, you’ve won a mini victory!  But you’ll never be able to do that unless you can easily watch the clock. Even with all the clock watching, always remember, speed and efficiency can never come at the sacrifice of quality or safety.

What are your time saving tricks? Jump over to the Learn2GroomDogs Facebook page and tell us.  You can even click here for a quick lesson in how to use the site.

FREE TIME SAVING LECTURE HANDOUT

Happy trimming,
~Melissa

Need tips on surviving the Holiday Rush? Check out this roundup of links to our archives on the topic.

Remember Self-Care:

• Physical Health – You’re an occupational athlete! What does it take to stay in top form?
• Food Prep – Plan meals ahead to stay “fueled” for top performance
• Mental Health – What helps you destress? Pre-book a relaxing massage or schedule time for relaxing hobbies.
• Pace Yourself – Know your limits and when to say no.
• Stay Merry – Keep the spirit in the season!

Resources for Surviving the Holiday Rush

• Hey Joe Podcast – Recouping After the Holidays with Dr. Matthew Phinney
• Bubble Baths and the Holiday Grooming Rush

• Plan Now for a Successful Holiday Dog Grooming Season

• Surviving the Holiday Rush
• Tips for Booking a Smooth Holiday Season

From the Archive: Videos at Learn2GroomDogs.com

Preparing for the Holiday Rush with Melissa Verplank

Tails from Holidays Past

Creating Holiday Ornaments on Hip Rosettes