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Time = Money in a Pet Grooming Salon

Time is money in our business. Sure, we love pets. I don’t know anyone who gets involved in this career who isn’t passionate about animals. Still – time is money. And in this fast paced world, it never seems any of us have enough of either!

My goal is always to turn a small to medium-sized pet in an hour or less; bathe, dry, haircut, and/or finish-work on a bath and brush style pet.

If you are not turning at least a dog an hour, you have an issue somewhere in your routine.

Here are some ideas/methods that allow seasoned pet professionals to hit that goal. Take a read and see if you can identify ideas you can try to help increase your speed in the grooming department. The times given are for small to medium-sized pets.

Prep-Work: 5 – 15 minutes

Get the dog to the tub as quickly as possible. In the case of a 6 week or less small pet, 5 minutes would be enough time to do the nails, ears, and privates.
On a six-week or more pet, you may take up to 15 minutes to do the prep work. Quickly knock off the bulk of the coat to minimize wash and dry time. But still, no more than 15 minutes.
Leave loose matting alone. Soap, lather, conditioners, and high velocity dryers are magic on a clean coat. It will be much easier to remove in the bath and blow out stage.
If water cannot penetrate the mat or tangled coat, it needs to be removed prior to bathing.
Notice trouble areas whether it be dirt, oil, or matting. Pay attention to those areas when you move through the grooming process and handle them when it would be most effective.

Bathing Time: 5 – 10 minutes

Let gravity do the work when wetting a dog down. For smaller dogs, stand them up and let the water run from their shoulders.
Don’t worry about getting them TOTALLY soaked if you dilute your shampoo. Diluting shampoo allows for the water to act as a distributing agent of the shampoo, allowing for even saturation.
If you are working with a shampoo dilution ratio of 15:1 or more – skip wetting the dog down all together prior to applying shampoo. Just apply the shampoo and water together at the same time.
Apply shampoo in the same order, every time. Let gravity do the work. Start at the back, down the legs, under the tail, ears, and face.
Use a scrub brush or a rubber curry on very dirty dogs . This works well in exceptionally dirty areas to enhance speed, thoroughness, and ease of cleaning.
If washing twice, don’t worry about getting every trace of shampoo from the coat on the first rinse, only enough to remove the bulk of the dirt build-up.
If dealing with exceptionally dirty areas, let ‘em soak a bit before you handle them. Coated faces often have hardened food in them. Tackling them before the food has time to soften causes you too much work and discomfort for the pet. Use a bristled brush, toothbrush, or even a slicker brush for really tough, stuck in food particles.
If dealing with major mats, utilize a slicker brush in the tub. Just be sure to protect the skin while brushing through the matted coat. The shampoo will aid in making the coat slippery, much like getting a stubborn ring off a finger.
Use the correct shampoo for the job, especially in the “problem areas.”
Utilize some sort of squeegee to aid in the speedy and thorough removal of shampoo.
If the coat does not feel “squeaky clean,” it’s not rinsed well enough. Double check the area for soap residue or cleanness. Unclean coats appear oily when dry and will never allow for a quality finish in the final product. Soap residue can also lead to skin irritation.
Have a routine that you use to wash every dog and follow it every time. Repeating the same method EVERY TIME builds consistency, effectiveness, thoroughness, and speed.

Drying Time: 5 – 10 minutes

Squeegee and squeeze as much excessive water off as possible in the tub.
Utilize a towel magnet to take off the majority of the moisture.
Use a second towel to wrap the pet. Hold off on areas that do not lend themselves to wrapping. You will not be as effective as possible if there is any water dripping off any portion of the pet, feet, ears, tail, etc. You will also be ineffective if there is a visible spray of water coming off the pet when you do use the high velocity dryer with a condensing cone.
Turn on your dryer to let it come up to running temperature a few minutes prior to drying the pet.
If the pet is new to you or seems nervous, introduce the pet to the dryer slowly.
Once the pet has accepted the dryer, start at either the base of the tail or the withers. Where you start depends on how you want to set up the coat for finish work. Blow the coat so that it lies close to the skin (example: many Terrier or Sporting dogs) or fluffed up for clipper work (most haircut type trims). Next, move to the legs and finally the chest. If the dog allows it, work the head quickly as well. Go over the entire pet first with a condensing cone to remove loose water. Cover every inch of the pet in this manner. If there is a fair amount of moisture still retained in the coat during this process, hold a towel just ahead of where you are working to catch the spray, minimizing how much moisture is passed on to other areas.
If you are dealing with a curly coated dog, leave the condensing cone on to straighten the coat out, working the shortest areas first, moving into the longer areas and finishing with the head, ears, and tail. Do not move out of a small area until the coat is perfectly dry and fluffed.
If dealing with a shedding dog or a slightly matted dog, leave the condensing cone on, working in the same order as described earlier. Once the bulk of the moisture is removed, start again at the rump and work small areas until dry and loose coat is no longer coming out. Keep the air flow as close to the body as possible without folding the coat back onto itself.
If dealing with mats or tangles, use the force of the air to move the mats away from the skin. Stay in one area and move the air slightly, pushing the mats out. Watch the area closes to monitor the progress. It will look like a spider web as you loosen the tangle.
If dealing with a slightly wavy or straight coated dog, once the bulk of the moisture is removed, remove the condensing cone and hold the nozzle right next to the skin allowing for maximum temperature and lift of the coat.
If the pet has a long, shedding type coat, remove the condensing cone and place the air close to the pet’s body. Use a heavy brush where the air is flowing to “boost” the rest of the loose, spider webbed, coat out of the pet.
If dealing with longer coat that will need to be scissored or trimmed with a long guard attachment, “stretch drying” will be needed for additional lift and straightening of the coat. Use a heat dryer and a brush. With very light and rapid strokes, brush only where the air is blowing on the pet. Work against the grain if lift is needed for fullness. Work with the grain if a close lying coat is desired. Use caution – too much heat applied to an area can be painful or even burn the pet. In many cases, only sections will need to be attended to in this manner for optimum quality.
If you noticed mats still in the coat, finish with stretch drying the areas. Utilizing a heavy brush. Use line brushing techniques from the toes up the leg. Work with very small sections at a time and keeping the touch of the brush very light. Rapidly pat and pull the coat where the air is flowing over the area. Very little heat is needed for this method.

Clipping Time: 20 – 30

You are never done clipping until there is not anymore coat coming off when the coat is properly set up.
Three pass passes over the pet and you should have the coat super smooth… anything less than that will reduce time.
Minimize the amount of movement around the pet. Arrange the pet on the table so that the loop is taut but not tight. Place a small pet crosswise on the table minimizing groomer stretch and maximizing comfort.
Start your clipper work by standing behind the dog and pull the clippers towards you starting from the neck or withers. If you are reverse clipping, reverse the process by starting at the rear or the dog and work towards the head.
Handle the bulk of the body first, including the underside if that is to be clipped as well.
Lift the pet from the haunches to effectively get the undercarriage while still standing behind the pet.
Move to the side of the pet and work the neck and shoulder areas. Return to the rear of the pet and back brush the entire dog. Repeat process a second time. Back brush once again and check for high spots or rough spots.

Attitude

Work methodically; be friendly but aloof with the pet. Correct any undesirable action before it becomes a major problem. Accept what you cannot correct and work with it in a calm, cool, and collected manner. Once the job is complete, they you can snuggle with the pet and let it know how much you enjoy your job.
Always remember the “Three Cs” – Calm, Cool, and Collected. Whenever you forget them, you are wasting time and energy.

Just like pennies add up to dollars, seconds add up to minutes and hours. Anywhere you can save time without making a major sacrifice in safety or quality, it’s a skill or technique worth learning.

The most indispensable thing any of us can have it time; when it’s gone, it’s gone – never to be retrieved.

Here is a graphic breakdown of how long each phase of grooming should take. Print off a copy and keep one by your work station to help keep you on track. Click here to download the PDF: Time Frames for Procedures.

Happy trimming,

~Melissa

P.S.

Click here to see the latest video available on Learn2GroomDogs.com.

How to Encourage Cold Weather Appointments

Do you live in a climate where you have seasonal changes in the weather patterns? For many groomers, the number of grooming appointments dips with the temperature. This can be a real problem if you rely on your grooming income to pay your bills!

How do you combat that problem? Encourage pre-booking.

It always amazes me how many clients have no idea what their pet needs in terms of coat care when the temperatures plummet.

Professional pet grooming is service driven. That means you must be a problem solver – even when your clients don’t know they have a problem! Thus, you become not only the problem solver but also the educator!

Just prior to some of the coldest weather of the season in the northern hemisphere, we have one of our busiest seasons – the holidays. Take advantage of your good fortune.

Here are 6 of the most common problems associated with colder weather:

Pet Hygiene: regular bathing is essential for pets that share our lives – and our homes.
Regular Brushing: keeps the tangles away along with other benefits such as distributing oils through the coat and promoting circulation of the skin.
Nails: they need to be trimmed and/or filed all winter.
Feet: many breeds need the hair between the toes trimmed to keep them comfortable while outside.
Coat Growth: it does slow down but trimming is still essential.
Dryness & Static: both the skin and the coat can dry out – special shampoos and conditioners can combat the both dryness and static.

As you check out every pet, assume the client is going to rebook in 4 to 6 weeks. Let them know that most pets benefit from regular grooming – even in the winter. It can be very helpful to have a marketing piece outlining the benefits of cold-weather grooming ready to hand out. Focus on the six items outlined above.

Always suggest the ideal time frame between appointments based on their dog’s coat type. Let them know you’ve saved a particular date just for them. If you know the client well enough, you’re going to know what they prefer for an appointment time. Offer that time to them.

If your clientele is price sensitive, try sweetening the deal. Offer a special winter incentive to book within 6 weeks of their last appointment date. $2-$5 off their normal grooming price is a common enticement to get them back on the grooming table.

Oops. You didn’t ask your clients to re-book?! Now what?

If you didn’t ask every one of your customers to rebook when they were in for their holiday appointment, don’t despair. For many grooming businesses, it is a bit slow right after the holidays. Take that down time to simply pick up the phone.

Systematically go through your appointments starting in the end of November and work your way to Dec 24^th. Make a simple and friendly “courtesy call” to get their pet set up for their next appointment. Don’t forget to include your special discount for booking within 6 weeks of their last appointment.

4 Typical Cold Weather Issues Associated with Grooming

It’s important to remember that coats and sweaters continually rub against a dog’s fur, constantly causing friction against the hair. If the coat is fur is longer, this can lead to mats and tangles. It’s best to remove doggie garments before they come inside. Remember, most of us don’t wear our heavy coats indoors. The same should happen with our pets. If they need a little added warmth, most folks opt for an indoor sweater. They can do the same with their dog.
For dogs that are very short coated or the coat is very thin, doggie garments for both outside and inside are great options. However, constant sweater wearing leads to doggie odor, dry skin, and lots of static. All problems that can be addressed with regular professional grooming.
If the dog normally gets a haircut, many owners enjoy a slightly longer style in the winter. Many of these longer styles are still low maintenance and easy to care for – especially if the dog is going out into the snow for a romp.
Some owners extend the time between haircuts. If their pet has the type of coat that could easily get out of control without regular brushing, you’ll definitely want to encourage maintenance appointments between full haircuts. Maintenance appointments would include a bath using a moisturizing shampoo and conditioner, a full brush out, minor trimming around the eyes and feet, and sanitary areas. Nail trimming, ear cleaning, and fresh bows or bandanna are nice touches. Generally, these types are booked every 2 or three weeks and offered at a reduced rate.

Still slow? Plan for it. (Okay, maybe NEXT year plan for it…) But for now – bask in the glory of a little time to yourself! Use the time to dig into those shop projects you’ve been putting off. Shorten your workweek to 4 days or knock off a tiny bit early on select days. Or best yet – schedule your OWN vacation!

Happy Trimming!

~Melissa

P.S.

Here is the new video from Learn2GroomDogs.com!

[youtube]http://youtu.be/A2KLqT_ztZA[/youtube]

How do YOU boost cold weather appointments?

The Art of Packaging – Gifts for Grooming Clients

I love this time year. There is so much to do. So many details to attend to. So many opportunities to visit with friends and family. So many thoughtful gifts to give and receive. Everything revolves around people we love and appreciate – including our clients.

For many of us in the pet grooming business, this is one of the busiest times of year. The fur is flying, clippers are clipping, scissors are sculpting, and festive bows adorn most pets as they walk out the doors.

This is also the time year that clients can be extremely generous with gifts. Do you have a special gift ready to reciprocate?

When I ran my mobile grooming business of 6 vans, we gave bags of assorted dog biscuit treats. Even though we packaged up the bags a day or two ahead of time, gift-giving for all our clients had become quite the chore.

At that time, a good friend lived with me. She was a fashion designer and has since gone on to become a very successful stylist for photo and video shoots. Her attention to detail was immense. She watched me early one morning as I was assembling the gifts. The kitchen was totally lined with white – individually decorated – paper lunch bags. There must have been at least 40 of them. I had CASES of biscuits lining the edges. “After all, each gift had to have a wide assortment…” or so I thought.

I would grab a large scoop of one variety of biscuits and start dropping a few into each bag. I would make my way around to every bag. Then I would move to the next variety of biscuits and do the same. Then, the next type of crunchy treat. The process seemed to go on forever until the bag was about half full. I would then fold the tops over and staple each of them.

My friend watched with her steaming cup of coffee for multiple days before she finally said to me, “Melissa, there’s a better way to do this. The gift is not about the size of the package – it’s about the presentation.”

“Really,” I said with raised eyebrows.

She came into the kitchen, opening the drawer that held my plastic baggies. She grabbed a plastic bag, a pair scissors and some pretty ribbon. She proceeded to drop 4-5 biscuits into the corner of the plastic bag. She tied the bag off with a pretty ribbon in a simple knot and trimmed the edges at an angle. Finally, she cut the excess off of the plastic bag top.

Ta-da!

She had created a gorgeous gift in no time. It was simple. It was elegant. It was classy. It was a gift that was easy to give and receive.

I must have learned that lesson almost 30 years ago. I still carry it with me today. The gift isn’t necessarily about the size of the gift or the cost. It’s about the presentation.

It did not take us long to graduate from the small plastic baggie. The generic baggies required trimming to make it appear presentation worthy. We quickly discovered you can order bags and a wide variety of custom sizes.

Today we look at the items we need to package. We order plastic bags that are appropriately sized to custom fit whatever we need to package. Dog biscuits gift bags to welcome packages and everything in between.

We have used this principle over and over again in all of my companies with great success. The next time a client gives you a generous tip – or a plate of holiday cookies – you’ll have something worthy to hand them in exchange.

Happy Trimming!

~Melissa

P.S.

Here is the new video from Learn2GroomDogs.com!

[youtube]http://youtu.be/3L4ZEo9XPmk[/youtube]

5 Steps for Setting Goals in Your Grooming Department

Last night I was sitting with Misty Fowler, our grooming department manager at one of my companies, Whiskers Resort & Pet Spa. It was our annual Christmas party.

Our conversation touched on the amazing growth that company had accomplished in the past few years. Misty beamed as she reported, “The grooming department is only $2,800 short of achieving our annual goal. And we still have the entire month of December to go!”

I was intrigued. She went on to explain how they did it.

A year ago she determined what she wanted for a growth rate in the grooming department. She figured out what that number would be based on the current year’s annual sales for the grooming department.

Once she had her annual target, she divided it by 12 to give her a monthly goal. Taking it one step further, she divided that monthly number by 4.3 to give her a weekly goal to aim for. Finally, she divided that weekly number by six to give her a daily target. She now had a clear road map. She, and her team, knew what they had to do to reach their annual goal.

As we go into the early part of December, most grooming salons have a lull during these few weeks. This is a great time to set some goals for the following year.

Misty’s numbers were broken down annually, monthly, weekly, and finally daily. You can do the same thing for any financial goal you want to track.

Take a moment to think about what you want to do next year financially for your business and/or for yourself. Figure out a goal. Map out a plan. And follow the written road map to your goal.

So here’s the 5 step formula.

Look at the previous year’s sales.
Work out a realistic growth rate for your situation. Do it in a percentage format.
Times last year’s annual sales by that percentage to come up with an amount. Add that amount to last year’s sales give you a solid goal amount to aim for. Take that total goal amount for the year and divide by 12. That will give you a monthly goal.
Take the monthly goal amount and divide by 4.3, the estimated number of weeks in each month.
Finally, divide your weekly amount by the numbers of days you work or your salon is open.

Now you have your own custom road map to follow to achieve your personal financial goals. Keep it in an area where you can see it all the time. Refer to it regularly to ensure you are on the correct path.

This is what it would look like if we put real numbers to the formula.

last year’s sales	$100,000.00
next year’s increase target -8%	0.08
total amount of annual increase in dollars	$8,000.00
total annual sales goal for following year	$108,000.00
divide total annual sales goal by 12 months	$9,000.00
divide total monthly goal by 4.3 weeks	$2,093.02
divide weekly goal by 5 days for daily sales goal	$418.60

(Note: if you take a two-week vacation and your salon does not stay open, drop the weeks to 4.2 for a closer calculation)

By breaking the numbers down to a weekly target, the easier it will be to follow. If you are wavering off the path, your daily and weekly targets will make it easy to recognize. You’ll be able to realign yourself before you go too far off base.

As Brian Tracy says, “Goals give you that sense of meaning and purpose, a clear sense of direction. As you move toward your goals you feel happier and stronger. You feel more energized and effective. You feel more confident and confident in yourself and in your abilities. Every step you take toward your goals increases your belief that you can set and achieve even bigger goals in the future.”

So what do you hope to achieve financially for your business or career next year? Take the time to set the goals and create a step-by-step map to achieving YOUR personal goals, today.

Here’s more from Misty from our YouTube channel:

[youtube]http://youtu.be/E1AvS2WH8ls?list=UU6QEPG7JG7exQRpEr9e_nHA[/youtube]

Happy Trimming,

~Melissa

Customer Service Basics

This is the time of year when we think a lot about being grateful. As someone who works with people every day, I often think about customer service and how much of it makes an impact on our business and ourselves.

It’s easy to take your customers for granted when your shop is booked out several weeks in advance – or if you’re the only game in town. Sooner or later, another business like yours is going to spring up nearby. Are you ready? If all things are equal…

convenience
location
quality
price

…what do you do to set yourself apart? When your clients have coffee with their friends do they say, “They aren’t that great, but they’re so close to my house…” OR “I have to drive out of my way to get there, BUT IT’S WORTH IT.”

I’ve been to many businesses, large and small, corporate and home-grown, where the service has been so great that I was already making plans to come back before I even left the store. And it wasn’t even that they did something over the top for me – you know the stories:

The guy who wanted a lemonade with lunch but the restaurant didn’t have it, so a server ran to the store next door and bought one for him.
The store clerk who gave out the wrong change and walked to the customer’s house to correct the situation. (Yes, that WAS Abraham Lincoln.)

I’m not only a customer service provider, I’m also a customer.

I always think about both sides of each business transaction when I’m eating in a restaurant or picking out new pens at the office supply store. I expect to be noticed when I enter a business establishment, be treated fairly by someone who doesn’t treat me like an interruption, and helped to get what I need in the most efficient manner possible so I can get on with my day.

While the stories above are nice, I would never expect someone to go so out of his way that it makes the next customer in line wait (I’m not the only person in the store, nor am I more important than anyone else.) Or have the rest of the staff have to work extra hard to cover everything because one of their co-workers was being monopolized. I personally believe that when I enter a store as a customer, I am entitled to the services and products they provide. I do not believe I am entitled to receive a custom order every time I walk through the door.

With that being said, I do have standards and expectations for how I treat customers and for how I expect to be treated. When I feel I’ve received great service, it’s because:

I was greeted with enthusiastic and authentic friendliness as soon as I walked through the door. Did they stand up and come to me instead of shouting across the lobby? Which makes you feel more welcome?
They knew about their products and could help me find and choose the right one for my needs. I felt confident about my purchase.
The business was clean, organized, well-lit, and smelled nice. ‘Nuff said.
The employees were well-groomed, easily identifiable as staffers, and seemed to like their jobs. (I don’t expect business suits. I expect clean and neatly kept hair and beards, clean clothes appropriate for the business, and appropriate language being used.)
There were enough employees to handle the workload. I don’t mind waiting, especially if they’ve acknowledged me. A quick smile and a look that says, “I see you – I’ll be with you as quickly as I can,” is enough. Ignore me – I’m gone, no matter how fast my money is burning a hole in my pocket.
The parking lot, sidewalks, and exterior were neat, well-lit, and safe. Nothing fancy – just clean.
My transactions were completed correctly and I was treated like a valued guest even as I walked through the door. Nothing gives you buyer’s remorse faster than staffers high-fiving and congratulating themselves on the sale before the door even closes behind you.

These are the basics, folks. We can go on and on about more possibilities and in greater detail, but the bottom line is this: great service is what brings people back. It should be the reason people come to your business, not the reason they don’t.

Remember, even if you are booked for an entire year in advance, there’s no excuse for taking your client for granted. Be thankful – this is the time of year when we think about this the most! After all, just because they have a recurring appointment in 6 weeks doesn’t mean they’ll keep it if you don’t treat them well.

Being busy does not excuse rudeness with clients – it’s not their fault that you don’t have enough people to handle the workload, even if it’s just for that afternoon. Your problems are not their problems – sharing your burden is not the service they were hoping you’d provide. Believe me when I say I understand about staffing budgets… sometimes you can’t afford to hire anyone – I’ve been there.

Do your best for each client.

Be present.

Be nice.

And above all…

SMILE… and be thankful.

You just might find that you enjoy your day a little more.

~Joelle Asmondy

Learn2GroomDogs.com has hundreds of videos to help you become the groomer and businessperson you’ve always wanted to be. Check out one of our videos here:

[youtube]http://youtu.be/alZtP-F7yDk?list=UU6QEPG7JG7exQRpEr9e_nHA[/youtube]

Surviving the Holiday Rush

After working professional in the pet grooming industry over 35 years, the only time I worry about dealing with clients is the Christmas holiday season.

The two weeks preceding the actual day can be a chaotic mess. With Christmas shopping, decorating, baking, family gatherings, holiday socials to attend, and every regular client you have wanting to be booked as close to Christmas as possible . . . phew! December can be an exhausting month!

But, wait – t doesn’t have to be! Christmas organizing all year round will let you create that picture perfect holiday without nearly the stress.

Getting Organized & Ready

The Salon

Is it clean – really clean? Floors, walls, kennels?
Is the lighting up to snuff?
Are your laundry machines working properly?
Are the tubs draining?
What are the conditions of your pet dryers?
Are your blowing fuses on a regular basis in one outlet?
Does your computer need to be de-bugged for a glitch free running machine?
Do you have a stock pile of all the office supplies you’ll need?
Are your blades shears all sharp and ready to go?
Are your clippers operating smoothly?
What is your stock level of all your dispensable products? Shampoos, conditioners, cologne, flea foggers, cotton balls, ear cleaner, etc.
Are there plenty of towels on the shelves?

The Holiday Image

Are your holiday decorations fresh and up-to date for your salon? Keep it simple and easy… pick a simple theme and work with it.
Do you have your client’s gifts ready to go so they can easily be passed out when the client is having their pet groomed? Remember, expense isn’t the key, packaging is. Pay attention to the details.
Have fun with festive accessories. Head gear, costume jewelry – anything that can bring a smile to someone else is a good thing.
Are all your holiday bows special and pre-tied? Are bandanas ready to be attached to the pet?
Do you have red and green nail polish that is actually usable? What about other colors?
Do you have plenty of air freshener to lend a sparkle to the air without being overly powering?
Music is everywhere – is your holiday collection handy or is there an ‘all Christmas’ station you can tune into?
Have you brought extra clothing or makeup to freshen up after work before heading out?
If you’re worried that you’ll be slow after the holiday season, do you have any grooming promotions for January and February that you can be handing out now?

$$ Saving Tip: Buy all your holiday items the day after the holiday to save up to 50% the retail price; fabric for bandanas, decorations, Christmas cards…

Getting Through the Dogs

What are the pros and cons of working extra hours?
Should you take on new clients?
Make sure all your regular clients have their holiday appointments BEFORE taking on new clients or ‘non- regulars.’
Hiring extra help – is there something you can easily delegate with some basic training that would free you up to deal with clients? Cleaning? Answering the phone? Taking out the trash?
Have you worked out a system to maximize the types of pets you take per stylist?
Work out a drop-off and pick-up schedule that allows you to stay focused on grooming pets.
Stay calm, cool, and collected no matter what happens during the course of the day.
Set realistic time goals that push you, but stay on target. Use an egg timer if necessary or place a clock where you can’t miss it – no matter what.
Use every speed trick in the book from prepping – to bathing – to drying – to trimming.
When clients pick up their pet, are you offering a promotion to assist in re-booking 6 weeks down the road when it can traditionally be really slow?

Organization on a Personal Level

Do you have a master list of all the things you need to do for the holidays? Is it broken down into smaller do-able chunks? What about a master gift list that’s simply updated year to year? Master Christmas card list? Weekly meal planner? Regular shopping tick-sheet list? For great inspiration go to www.organizedchristmas.com
Are you are a store, catalog, or Internet shopper? Are you prepared to have ALL your holiday gift shopping done by December 15? What about the wrapping?
As time gets closer, demands get greater and healthy meals go by the wayside… If you are in a city, do you have a full selection of menus at your fingertips? Who has great take-out that you quickly sweep in and grab on the way home or while you are at the shop? If you are a country dweller, is your freezer packed with great frozen meals that only require reheating whether homemade or store-bought.
Does a messy house stress you out? Before is gets really busy, clean and organize the house or hire someone to help you… (or if you have kids, enlist their help.) Also think about having carpets cleaned, windows washed, or dropping you heaping laundry off at a laundromat, letting them do it for you.
Do you need a masseuse or chiropractor to help you stay loose and limber ? If you do, book your appointment early.

After the Holiday?

Take the week off! Trust me – your clients don’t need you for the week between Christmas and New Year’s! Take that time and spend it on yourself and your loved ones! You’ve earned it.

With a little bit of pre-planning, you’ll be breezing through the holiday. It’s so much more enjoyable for everyone to be in a festive spirit instead of being the Grinch. Put some effort into setting yourself up to enjoy the best of the season – it makes the time fly by. And you might even get a few moments to relish this time of year!

Happy trimming!

~Melissa

Nine Seconds to Make a First Impression

You meet someone for the first time – it could be a new client walking through your doors, someone at a grooming trade show or a new team member.

The moment that stranger sees you, their brain makes a thousand assumptions. It might be a new client or someone you meet anywhere else. You are giving off clues about yourself before you ever begin to speak. They are gathering a wealth of nonverbal clues about you.

What are nonverbal clues?

Nonverbal clues include all the ways you present and express yourself, apart from the actual words you speak. Things like eye contact, gestures, posture, body movements, and tone of voice. All of these signals can convey important information that isn’t put into words. They are extremely important at work and in business. Perception is reality.

If you are dealing with a prospective customer – the following items will instantly fly through their head upon your first meeting:

Are you trustworthy?
Will you be kind to their pet?
Do you have the skills required to groom their dog or cat?
Are you likable?
Are you confident?
Will you charge a fair price for your services?

These impressions form at lightning speed. Making major decisions about another person happens within seconds of meeting them.

In business, first impressions are crucial. You can’t stop people from making snap decisions – the human brain is hardwired this way as prehistoric survival mechanism. However, you can understand how to make those decisions work in your favor.

First impressions are more heavily influenced by nonverbal clues than verbal clues. In fact, studies have found that nonverbal clues have over four times the impact on the impression you make than anything you say.

Here are nine nonverbal ways to make a positive first impression with a grooming client, a new team member or a new business associate.

Present yourself professionally. Blue jeans, sweatshirts, T-shirts and a baseball cap are not professional. If you are in your shop or van, wear fresh garments that repel dirt, grime and hair. At a trade show? Dress in ‘professional casual.’

Pay attention to details. Hair style, light make-up (for women) and your nails all give strong visual cues. Having fun with personal style is fine – as long as it stays a little more on the conservative side. Over-the-top piercings, tattoos and gauges will not instantly form a positive impression on most people you meet – especially prospective clients.

Attitude – attitude – attitude. People pick up on your attitude instantly. Before you turn to greet someone, or address a team member, or walk into a trade show, think about the situation. Make a conscious choice about the attitude you want to project.

Fine-tune your posture. Position and authority are non-verbally conveyed by height and space. Standing tall, pulling your shoulders back, and holding your head high are all signs of confidence and competence.

Facial expression. Human faces are incredibly expressive including the eyes, eyebrows, mouth, and any other movement. Open your eyes slightly more than normal to simulate the ‘eyebrow flash’. This is the universal signal of recognition and acknowledgment. Emotions such as anger, happiness, hurt, and boredom are all easily expressed with facial movements.

Smile more. A smile is an invitation, a sign of welcome. It says you are friendly and approachable. Smile at the pooch too. Owners love that!

Make eye contact. To transmit energy look at someone’s eyes. Looking into someone’s eyes indicate interest and openness. And if that person has a pet in tow, make sure you look into the pets eyes as well.

The handshake. This is the quickest way to establish a connection. It’s also the most effective. Here’s an interesting fact. On average it takes about three hours of continuous interaction to develop the same level a rapport that you get with a single handshake. A firm handshake indicates a strong personality. But don’t crush someone else’s hand – as groomers, our hands are typically really strong! A weak handshake is taken as a lack of strength.

Lean forward slightly. Leaning forward shows you’re engaged and attentive. But be respectful of the other person space. That normally means staying about two feet away.

Every encounter from chatting with new clients, going to trade shows or attending training sessions presents an opportunity to meet people. It’s a great way to network, expanding your professional contacts. Making a positive first impression counts. You’ve got nine seconds – but if you handle it well, those nine seconds are all you need.

~Happy trimming,

Melissa

PS.

You should check out our videos on Learn2GroomDogs.com. Here is a featured video clip from our channel on YouTube:

Creating the Round Head with a Clipper – Drop Coated Head Styling

There are a number of different ways to create a round head style on a dog.

Here are two clipper options that will help you be more consistent from trim to trim.

Setting the Pattern

Use this hold to define sections of the head that are to be clipped or to be hand scissored:

Standing in front of the dog, place your hands just behind the eyes so both thumbs touch under the jaw and both first fingers touch just above the eyes.

Anything behind your hands is considered the skull and should be clipped.
Anything in front of your fingers is considered the eye area and muzzle and should be shaped by hand.

Using a similar hold, place your fingers around the neck of the dog. Slide your hands up until they rest at the base of the ears. This is your dividing line between the neck and headpiece.

The length will vary based on client preference and length of body coat. The shorter the body length, the shorter the head should be. Longer trims look balanced with longer head styles as long as they are not extreme. In both cases, it’s most important that the head be in balance with the body.

Style Option #1:

Take the same blade used to trim the body and use it again for the top of the head and down the sides of the cheeks.
If a #4F, #5F, #7F or #2 guard was used on the body, follow the natural lay of the coat, working out from the center of the skull.
Feather the coat over the tops of the ears and at the transition line just behind the eyes separating the head with the muzzle area. There will be an imaginary line just behind the eyes where you can feel the eye socket rims. The hair over the eyes in this area should be left to hand scissor, framing the eyes in the final stages of the trim.
Lift the ears out of the way and come down the sides of the face, in the cheek/jowl area. Follow the lay of the coat and blend into the clipped neck. Leave just enough hair at the back corners of the eyes to complete the framework for the eyes in the finished trim.

Style Option #2

Use a medium to medium-long guard comb for small – to medium-sized pets; longer combs can be used on larger dogs. The key is the head should ‘balance’ the trim and compliment the dog in size and shape.
Due to the length of coat these combs leave, they are most effective when pulled forward from the occiput to the eye area. Your goal is to feather to coat at the transition point, softly framing the eyes. The outer edge of the guard comb should ride right at the junction point of where the ear meets the skull.
The cheeks and jowl areas are handled the same way as outlined above.

Common Styling Techniques with Both Round Head Styles

The stop area should be trimmed for both options. Personally, I like to catch this area when I do my close sanitation work just before I do the full haircut. Don’t remove too much coat between the eyes – less will be better than more. Focus on the area just in front of the eyes and the stop area. Use thinning shears or clip the area with a close blade, such as a #10 or a #15. This will clear the area of long fur and accentuate a nice, deep-set eye.

With both head styles, the framed area over the eyes should be scissored by hand. Comb the coat forward over the eyes, making sure to get the hair in the stop area, too.

Scissor off the longer hair at a 45-degree angle, starting at the stop area. The fur will be super short right above the eye and taper out slightly over the eye, framing it.

Use straight or curved shears in reverse, framing the eyes trimming up and over the eyes. The beveled edge creates a ledge for the longer coat to sit on, keeping it out of the eyes. It also creates a desirable “soft expression.” A deep-set eye adds dignity and character to the facial expression, too. There should be just enough depth to this frame to accomplish the look, but not so much as to give a heavy “visor” look.

Double-check and triple check this line framing the eyes. It is the most important part of the entire trim. Pay close attention to the stop area – this is an area that long strays love to hide. The last thing you want is to have random hairs pop out once the dog gets home!

Once you are satisfied that the frame is even, the line will still be sharp. Soften the framed area with thinning shears.

Double-check the line just behind the eyes where the clipper work feathers off. It should be smooth and even at the transition point.

Check the transition lines over and around the ears and neck. Use thinning shears to neaten these areas. Make sure to look behind and under the ears too. Follow the line under the jaw, too. Everything should be even, neat and tidy.

The muzzle on many round head styles is trimmed by hand, keeping the eyes and nose at the center. However, there are multiple style options. Many stylists like to continue their longer guard comb work on the muzzle as well. Or you can scissor it by hand.

When using a guard come on the muzzle, you can work either with the grain of the coat or against the coat growth with longer combs. Once you are close to a consistent length – stop and finish the area by hand with thinner or blending shears.

For hand scissoring the muzzle coat, comb the coat down. Use the jawbone as your guide. Trim parallel to the jawbone adjusting the length as needed. Once the length is established, finish trimming the area with thinning shears for a soft and even look.

Many owners appreciate removing the longer hair right under the nose, at the end of the muzzle. On round-headed dogs, this is extra fur that gets messy at feeding time – collecting water and picking up all sorts of nasty things as the dog is outdoors sniffing around. There are two basic ways to deal with this area:

Simply hold the dog’s mouth firmly closed and quickly remove the extra hair with a close blade – anything from a #30 #15 or #10 blade will work. Just watch that tongue!
Hand scissoring works, too. Use either thinners or a smaller pair of shears to trim the hair away from this area. Comb the coat forward at the end of the muzzle. Trim off the excess. You can also taper the area back towards the neck. This will help prevent dirt and debris from collecting in this area and provide a neat and tidy appearance to the overall head.

To finish the head style, soften all lines with thinning or blending shears. Look for stray hair or anything that is out of place. There should be no sharp lines anywhere on the head. From side-to-side you are looking for symmetry, both in length and density.

In the end, the expression should be soft and kind. The eyes will be the key feature you want to highlight. Framing the eyes, you bring out the pet’s expression – something every pet owner loves to see!

If you liked this lesson, you’ll love this video. You’ll find it on Learn2GroomDogs.com.

[youtube]http://youtu.be/NzLWtaBFAoc[/youtube]

Not a member? It’s easy to join – click here!

Happy trimming!

~Melissa

Closet Organizer

I talk to people in and outside of our industry every day and I am always looking to learn something from every conversation, not matter how short or long the conversation happens to be. Sometimes the conversation is very short, a simple phone call to check in with staff at the office or colleagues in the field, and sometimes the conversation are much more lengthy, which could include planning meetings or networking opportunities. All in all, everyone has something to say and there is always something to learn.

Recently, I was speaking to someone on a plane about their business. We engaged in the standard reciprocal greeting when we found ourselves sitting next to one another and then proceeded to go to work on our laptops. After clicking away for about 30 minutes, I happened to pick up a vibe that the man I had said hello to just a little while ago is in some form of law enforcement or military, I wasn’t sure yet. So, being the social butterfly I am, I asked. Boy am I glad I did!

The man was a retired Marine who is now working as a management consultant. I was instantly intrigued. I asked him what lessons he learned from the military that he felt were the most valuable to him in his new line of work. He answered very quickly. His top pick was “systems” and “standards”.

Wow! I couldn’t agree more and I let him know this. I told him he was going to be the inspiration behind my next blog post. You see, we often times catch ourselves in situations that take up a huge amount of energy addressing the same problem over and over again in our business. Sound familiar? Why does this happen? How can we prevent this? What do we need to do or become to help ourselves? We need better systems and standards in our business. Here are some ways you can help yourself. Please understand, however, there will be an investment of your time and energy creating and documenting these things, but like any other investment, do it correctly and you should yield positive results.

No matter the size of your business, (yep, even if it is only you) all businesses deserve a systematic way of creating accountability. The best way to do this is to “declare” to everyone in your business, staff and clients, that you have standards you wish to operate by and expectations you intend on being held accountable to. Here’s a quick tip. If you want your staff to understand and accept the notion of accountability, the business must adopt this mentality first.

The easiest way to make promises to staff and clients is to define a clear picture for everyone what “correct” looks and feels like. While some may feel this is subjective, and I agree to a point, your business is your business and you get to make the rules. This culture of “correct” starts with the hiring and training of staff. From the first minute you meet a potential employee in an interview, be sure they have a clear understanding of your standards. From the first minute you meet a potential customer, be sure they too have a clear understanding of your standards. The employee is accountable to you and you are accountable to your customers.

There are some mechanisms or tools you can put in place to help you with this definition of “correct” and the organizing of your thoughts, direction, standards and accountability. Setting standards is a way of organizing your business, your time, and your efforts so that everyone is pointed in the same direction. I compare a loosely run business to the chaotic nature of an unorganized closet. It takes effort to continually mind the clothes, hangers, shoes, boxes, hats, and various other things found in your closet, but there are few things more frustrating than not being able to quickly identify what you have, what you need, and what you want to wear. If everything in your closet were always perfectly hung, in order, and in good condition, wouldn’t your day be much brighter? Wouldn’t your attitude be more positive? Wouldn’t this save you a lot of time? Be a closet organizer for your business. Keep things organized and take control of your situation.

Here are just some of the tools of organization that you might find handy. If you have some of these in place, congratulations. If you don’t, consider starting today! If you need help, reach out to me. I have developed templates that can help you get started. I have done the hardest part for you. I have identified the skeleton outline of the content needed; you just need to customize them for your business!

Safety Manuals
Employee Manuals
Operations Manuals
First Aid and Veterinary Protocol
Employee Agreements
Take care and I wish you and your business the very best!

This guest blog by Joe Zuccarello is used by permission from the author. To see more from Joe, check out his blog at: High Performance Tips for Pet Industry Professionals

Nail Mending Kits

As a professional pet groomer, you know it’s going to happen. Sooner or later you’re going to accidentally trim a nail too close to the quick – and it’s going to bleed.

You know that while the pet is in your salon, you have the resources to correct the problem: a pinch of styptic powder, firm pressure for at least 30 seconds. Done. Fixed nail.

But in the back of your mind, you have those nagging questions…

What if the nail breaks open again?
What if the nail breaks open in the car?
What if the nail breaks open in their home and gets blood all over the carpet?
How was the client going to feel?
How are they going to stop the bleeding?
How are they going to clean up the mess?

None of these scenarios will leave a positive impression with the client. So, how do you head off this problem? How can you turn a negative into a positive?

Simple.

Being honest with your client is a proactive way to deal with this common occurrence. I have a standing policy that our salon will pick up the tab for any professional upholstery cleaning that is needed if the toenail breaks open at home. Because we hand out these nail mending kits, our emergency upholstery cleaning budget has been reduced dramatically.

We automatically send the client home with a nail mending kit whenever we have to use styptic powder to stop the bleeding from a quicked nail. We’ve been making these packets for over 20 years. They work like a charm, they’re easy to make with the right equipment, and are super inexpensive.

Start by telling your client which toenail had been trimmed too closely. Some clients don’t know what this means and it can be a little scary to them. Remember, this might have happened a few times in your salon and you know what to do, but it might be the first time they’ve experienced this with their pet. Be patient. Empathize with them – you want them to know that you care. You want them to know that you take even minor injuries seriously. While you want to validate their concerns, you also want them to know that quicking a nail is fairly common and can occasionally happen on any pet. The good news is that it can be easily fixed and that there shouldn’t be any more issues with the foot. Encourage them to take steps to prevent the nail from re-opening, such as avoiding walks on pavement or abrasive surfaces for a few hours. That should do it – but just in case the nail starts to bleed again it home, we give them the solution to fix a bleeding nail at home.

So what is in a nail mending kit? Just three items:

a small plastic bag,
a mini instruction sheet,
one gelatin capsule of styptic powder.

It sounds like a lot, but guess what? They’re super easy to make!

First, you need a capsule making machine. You can them at most health food stores or online along with the gelatin caplets. These handy little machines allow your make up 25 to 30 capsules at a time.

Next, you want a large container of your favorite styptic powder. Follow the directions on the machine to create the capsules. I recommend putting a piece of paper underneath the machine to catch any spillage so it can be returned to the container. You may wish to use a mask during this process, as the powder can be irritating. Don’t forget to completely seal your container of styptic powder when you’re done. This stuff can quickly harden if not kept in an air-tight container.

Once you’ve made up a couple batches of the nail mending capsules, pop them into small plastic bags. We use small Ziploc-type bags that we purchase in bulk from a packaging company, like U-Line. Because we prepare them in advance, having a bag/pouch that zips to seal ensures that the powder won’t dry out.

Lastly, you’ll also include very clear, simple instructions on how to utilize the powder (see our example). It is VERY important that the client understands that this IS NOT an oral treatment. The client will need to break the caplet apart, pouring the powder onto a piece of paper towel or a small paper plate. Next, they need to take a small pinch between their fingers and apply it to the end of the toenail that is bleeding. It is important that they hold it for on the end of the nail for at least 30 seconds.

If they have any questions or concerns if the nail breaks open at home, we always encourage them to call us first.

Here’s another bonus trade secret to give your clients: hydrogen peroxide removes blood. It usually does a nice job of removing blood from carpet, fabric, or the dog’s fur. We also encourage them to test a small spot first before they use hydrogen peroxide in on a larger area. Just in case.

As a pet groomer, I always want to get the nails as short as possible without causing them to bleed. The last thing I want to do is make a dog uncomfortable. Trimming nails too close is unpleasant for you, the dog, and the owner. Unfortunately, accidents do happen. Nails get trimmed too short – and they will bleed. It is going to happen – period. By being honest with our customers and supplying them with a nail mending kit, we have reduced the negative consequences and let them know we care.

Here’s a video on the topics that you can see on Learn2GroomDogs.com

Happy Trimming,

~Melissa

P.S.

If you like this blog, you might want to read last week’s issue.